Optimized stock control and branch-level operations to reduce stock-outs and improve retail efficiency.

Enhancing Inventory Accuracy, Sales Efficiency & Multi-Store Operations for a Retail Chain Using Zventory (AI Powered)

Industry: Retail (FMCG, Electronics, Apparel & Lifestyle Products)

Company Size: Mid-scale retail chain with multiple stores and warehouses

Modules Used: Stock, Sales, Purchase, Dispatch, Document Management, HR, Core

Key Challenges: Stockouts, overstocking, slow replenishment, poor store visibility, sales loss

Background

A growing retail chain operating multiple stores across cities faced major challenges in managing fast-moving and seasonal inventory. Products were stocked across central warehouses and retail outlets, but inventory updates were delayed and inaccurate.

Popular items frequently went out of stock, while slow-moving products accumulated excess inventory. Sales teams lacked real-time stock visibility, leading to lost sales and dissatisfied customers. To gain centralized control and improve retail efficiency, the company implemented Zventory (AI Powered).

The Challenges

1. Inventory Inaccuracy Across Stores

• No real-time stock synchronization
• Overstocking of slow-moving items
• Stockouts of fast-selling SKUs

2. Slow Replenishment Cycles

• Manual stock transfer requests
• Delayed purchase decisions
• Missed peak-season sales

3. Limited Sales & Salesman Visibility

• No daily sales activity tracking
• Inability to analyze salesman performance
• Manual reporting errors

4. Poor Document & Vendor Management

• Invoices and GRNs stored separately
• No centralized document access
• Difficulty during audits

The Solution Implemented

Zventory (AI Powered) unified retail inventory, sales, procurement, and store operations.

✔ Smart Inventory Management

• Item master with images
• Branch-wise stock tracking
• QR-based enterprise stock visibility
• Expiry and manufacturing date-wise stock views
• Low stock alerts for stores and warehouses

✔ Sales & POS Integration

• Enquiries and customer orders tracking
• Estimates, sales orders, and sales returns
• Salesman-wise daily activity reports with visit location

✔ Automated Purchase & Replenishment

• Purchase requisitions triggered by low stock
• Indent-based purchase orders
• Faster purchase inward and outward processing

✔ Dispatch & Logistics Control

• Store replenishment with courier tracking
• Centralized dispatch monitoring

✔ Document & HR Management

• Vendor, client, and store-wise documents
• Multi-level approval and version control
• App-based attendance for store staff

✔ Core Business Control

• Role-wise user access
• Multi-store and multi-branch control
• Complete activity logs and reports

The Results

1. 45% Reduction in Stockouts – Fast-moving products remained consistently available.
2. 30% Reduction in Dead Inventory – Better forecasting reduced overstocking.
3. 20% Increase in Sales Revenue – Improved availability directly boosted conversions.
4. 60% Faster Store Replenishment – Automated workflows eliminated delays.
5. Centralized Retail Control – Head office gained real-time visibility across all stores.

Conclusion

By adopting Zventory (AI Powered), the retail chain achieved:

• Smarter inventory planning
• Faster replenishment cycles
• Higher sales efficiency
• Reduced working capital blockage
• Improved customer satisfaction