Streamlined project-wise inventory, procurement, and documentation to improve control and on-site execution for construction projects.

Transforming Site-wise Material Control & Project Execution for a Construction Company Using Zventory (AI Powered) Industry: Construction (Residential, Commercial & Infrastructure Projects) Company Size: Mid-scale construction company with multiple project sites Modules Used: Stock, Purchase, Production, Dispatch, Document Management, HR, Core Key Challenges: Site-wise stock mismatch, material wastage, delayed procurement, lack of project visibility, documentation issues

Background

A mid-scale construction company managing residential and commercial projects across multiple locations faced increasing operational inefficiencies as project volume grew. Large quantities of cement, steel, aggregates, electrical materials, plumbing items, and finishing materials were procured and issued to multiple sites daily. Material tracking was handled manually, leading to stock discrepancies between sites and warehouses. Site engineers lacked real-time visibility into inventory availability, causing frequent production delays and emergency purchases at higher costs. To bring discipline, transparency, and automation into project execution, the company implemented Zventory (AI Powered).

The Challenges

1. Site-wise Stock & Material Wastage

• No image-based or QR-based identification of materials
• Excess stock at some sites and shortages at others
• Unrecorded damage, expiry, and missing materials
• Manual stock adjustments without audit trails

2. Delayed Procurement Impacting Project Timelines

• Purchase requisitions raised late
• No visibility of stock allotted to ongoing work
• Emergency purchases increased project cost

3. Poor Project & Production Visibility

• No real-time view of material consumption per project
• Difficulty tracking pending vs running work
• Inaccurate project costing

4. Documentation & Compliance Gaps

• Project documents scattered across teams
• No version control or approval workflow
• Delays during audits and client reviews

The Solution Implemented

Zventory (AI Powered) provided an integrated platform connecting site operations, inventory, procurement, and documentation. ✔ Stock & Inventory Control

• Raw material stock with image support
• QR code-based stock identification
• Site-wise stock transfer and adjustment
• Tracking damaged, expired, missing, and written-off materials
• Low stock alerts and expiry-wise stock views

✔ Production & Project Material Tracking

• Stock allotment directly into production / project work
• Real-time inventory check on production orders
• Clear visibility of pending, running, and completed work

✔ Purchase Automation

• Purchase requisitions generated from site and production needs
• Indent-based purchase orders
• Faster purchase inward and outward processing

✔ Dispatch & Logistics Tracking

• Material dispatch with courier and vehicle details
• Complete traceability from warehouse to site

✔ Document Management System

• Project-wise and client-wise document storage
• Multi-level approval workflows
• Version-controlled drawings, contracts, and inspection reports

✔ Workforce & Core Controls

• App-based attendance for site staff
• Role-wise access and activity logs
• Multi-project and multi-location control

The Results

1. 30% Reduction in Material Wastage – Controlled issuance and QR-based tracking minimized losses.
2. 40% Faster Procurement Cycles – Automated requisitions eliminated last-minute purchases.
3. Improved Project Timelines – Materials were always available at the right site, at the right time.
4. Accurate Project Costing – Real-time consumption data reduced budget overruns.
5. Audit-ready Documentation – All project documents were instantly accessible and version-controlled.

Conclusion

With Zventory (AI Powered), the construction company achieved:

• Strong site-wise control
• Reduced wastage and cost leakage
• Predictable procurement
• Transparent project execution
• Faster and more reliable project delivery